Senior Contracts Administrator

Torbanlea, QLD, AU,
June 25, 2024
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Job Description

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About John Holland

At John Holland, our purpose is simple, we transform lives with everything we do. We’ve always known at its heart Building is about people — our customers, our employees, and the communities in which we work.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of a team that thrives on rising to the challenge of transforming lives for good.

About the Role

Plan and manage the end-to-end commercial management of large subcontracts and self-performed works, both directly and indirectly. Work effectively with internal and external stakeholders and direct reports to deliver project commercial outcome. 

The role will be based on our regional project – Queensland Train Manfacturing Program close to Hervey Bay. 

What you will do;

  • Participate in scope of works planning, ensuring that gaps are minimised, cost efficiencies are maximised and subcontractor capabilities are considered. 
  • ­Prepare procurement strategies, including breakdown into individual works packages, identification of potential subcontractors, procurement methods and timing.
  • ­Provide management and leadership to other commercial roles, including direct reports. 
  • ­Maintain contact and good working relationships with a broad range of subcontractors and a maintain good awareness of market conditions and movements. 
  • ­Assess commercial and contractual risks, identify and implement appropriate controls and escalate actual or potential issues to Commercial Manager and or Project Manager.
  • ­Provide commercial support for self-perform works.
  • ­Assist dispute resolution processes as required.
  • Ensure cost forecasting for allocated subcontracts and cost codes (including those allocated to direct reports) are accurately maintained and cost issues are appropriately escalated upon identification.
  • Effectively manage subcontracts through all phases, including scope preparation, procurement, cost forecasting, subcontractor management, claims/variations processing, completion and close out.
  • Operate and maintain commercial and contract systems including Project Costs Reporting (PCR), Asset Registers, Commercial pack and Contract Sum.
  • ­Ensure compliance with Building Code at all times and report any potential non-compliances.
  • ­Prepare reporting on commercial performance periodically and on an ad hoc basis as required.
  • ­Assist with Head Contract administration where required.
  • ­Perform all duties in accordance with John Holland policies, processes, systems and procedures. 

What we are looking for;

Demonstrated experience as a Senior Contracts Administrator or Quantity Surveyor in the construction and engineering industry. ­

Experience in all stages of subcontract management, including scope preparation, procurement, cost forecasting, subcontractor management, claims/variations management, completion and close out.

Experience with a variety of project values and complexity, including large, technically complex works packages.

­Strong commercial acumen and awareness in areas of cost management and contract law.

­Knowledge and understanding of industry market conditions and movements.

­Demonstrated ability to manage commercial negotiations.

­Awareness and compliance with document control and records management procedures.


Degree in Construction Management, Engineering, Economics, Quantity Surveying, Law, Commerce or equivalent. 

Post graduate qualifications e.g. graduate certificate, graduate diploma in Commerce, Accounting, Business, Construction, Property, Quantity Surveying, Law or other associated disciplines. 

As part of the team, you help us deliver on our promise to transform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.

We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.

What’ in it for you when you join John Holland?

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From industry-leading leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We Offer;

Competitive remuneration with salary continuance, and salary sacrifice packaging options available.

Great leave benefits including 18 weeks paid parental leave with superannuation and up to an extra 18 weeks of superannuation paid on further periods of unpaid parental leave, multicultural leave exchange and two additional John Holland Days to prioritise health and wellbeing.

Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.

Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, and technical and leadership training and development opportunities.

Inclusion and diversity is part of how we work and do what we do at John Holland. Our active commitment to being an employer of choice is evident in the delivery of our Gender Equality Strategic Plan supported by our Pride, Celebrate Women, RAP and Grow networks.

Flexible working that works for you as we knowflexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we’re committed to helping our people work flexibly.